Overview

A boutique financial services firm located in the Loop is seeking a Administrative Assistant to join their fast-growing team!

Seeking someone who is-

  • Independent and confident
  • A self-starter, Proactive
  • A strong problem solver
  • Highly organized and has great attention to detail
  • Extremely hard working, ambitious and dedicated
  • Has great communication skills
  • Not afraid to ask questions
  • Open to taking direction
  • Willing to work in a small office environment
  • Positive and has a great attitude
  • Enthusiastic, Optimistic, Passionate
  • Career Oriented
  • Polished
  • Honest, Reliable, Responsible

Job Responsibilities include-

  • Answering office phones
  • Working in MS Word & Excel
  • Regular interaction with clients through email and phone
  • Personal scheduling and tasks (errands, scheduling appointments, travel, coordination with household staff)
  • Filing
  • Ordering office supplies
  • Liaise with IT and printer vendors
  • Travel arrangements for air, car service, and hotels across different time zones
  • Document Proofreading
  • Client email reviews
  • Client personal trading reviews
  • Client social media reviews
  • Maintaining and updating contacts in Outlook
  • Logistics for client events hosted at the office 3-4x a year (ex. breakfasts, catering and set up, tracking responses)

There is room for growth and more responsibility for the right candidate!